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Conferences

We consider every conference like a commercial entity in its own right. We have transformed the role of the Professional Conference Organiser "PCO" from that of a logistics and tavel services provider to a specialised in devising tailor made program for eductional content, speaker selection, abstract management, targeted marketing, fund raising, budget control and session management; to ensure that the standards of the conference we manage are a sounding success.

Our association clients recognize the value of outsourcing their event planning, marketing and management requirements to Meeting Minds, and continue to receive considerable value added benefit.

We understand the strategic importance of keeping your conference sponsors and exhibitors fully satisfied with their investment and participation, from planning throughout to fulfillment of all marketing and logistical aspects. We provide superior event management standards that ensure your industry partners regularly support your calendar of events.

Services

•... Abstract handling (both electronically and manually.)
•... Assistance with conference bids.

•....Audio/visual and production management.

•... Book-keeping, income and expenditure ledgers.

•... Call centre management.
•... Collateral development and production.

•... Conference finance consultancy.
•... Delegate Transportation.

•... Design and development of exhibitor manual.
•... Development of exhibitor and sponsorship prospectus.

•... Direct Marketing.
•... Draft income and expenditure budget.

•... E-commerce system for payments and fulfillment.
•... Entertainment sourcing.

•... Event Staffing & Hostesses.

•... Exhibition buildup and tear down management.
•... Exhibition floor plan design for maximized participation.
•... Exhibition space sales and on site management.

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•....Gifts and conference Accessories.

•... Hotel contracting and management of room allocations.
•... Interactive networking solutions.
•... Logistical and marketing support for event partners.
•... Management of 3rd party suppliers.
•... Online calendar for exhibitors.

•... Organizing committee meetings.

•... Post event satisfaction surveys.

•... Poster sessions & Speaker liaison.
•... Post-event Evaluation.

•... Pre and on-site registration.

•... Security & Access Control.

•... Session management and speaker liaison.

•... Simultaneous interpretation.

•....Social program, opening ceremony and sponsored events.

•....Special Tours & Spouse Programs.
•....Sponsorship Sales.

•....Venue sourcing and space allocation.

Strategic Relevance

Our concise reporting mechanisms save the time invested by your senior leadership team in making strategic decisions in timely and effective manner.

Improved Resourcing

We take on board all your project management needs and in turn enable your in-house team to focus on your core business and membership needs.

Flexibility

Our internal resources can be timely adjusted to suite our client's operational needs at every stage of the implementation phases of the plan.